INSTRUCTIONS FOR AUTHORS
GUIDELINES FOR FULL PAPER PRESENTATIONS
When papers are first submitted, they should be sent via email as an attached file in MS Word or .rtf format. In addition to the complete manuscript (including Figures and Tables), all Figures and Tables should be sent as separate attached files. This is to facilitate the editing/formatting process. Should a computer disc (CD only) be used, a hard copy must accompany the disc.
Scripts should be in English in third person format, in A4 page format and using Times New Roman, font size 12. 1.5 spacing must be used with a 25mm margin all round. Pages are to be numbered consecutively at the centre bottom of the page.
The author is responsible for making all changes and additions suggested by the referees/editors or alternatively responding to the comments in writing. The final copy must then be returned to the WEEC 2007 Scientific Committee (together with a computer disc, where necessary). The disk should be marked with the author’s name and full contact details and the computer programme used to construct the figures.
Papers should be a maximum length of 3000 words.
LAYOUT & HEADINGS
The sequence of items in the script should be:
Title: This must be short and concise (no longer than 10 words), followed by the authors’ names, institutional affiliations and addresses (including email address).
Abstract: This should consist of a maximum of 100 words and should capture the important features of the paper.
Keywords: 6 Keywords are required. The selection of these is vital because the search engine will use these to identify your area of research.
Headings and sub-headings: Please ensure that headings are consistent with this style. Please do not use more than 3 levels of heading, unless absolutely necessary.
HEADING LEVEL 1: TIMES NEW ROMAN CAPITAL (12 POINT FONT)
Heading level 2: Times New Roman (12 point font) lower case
Heading level 3: Times New Roman (12 point font) italics.
Acknowledgements: If applicable
References: Literature cited must be arranged alphabetically. References in the text are given as Jones (1996) or (Jones, 1996) depending on context. Where two authors are involved both names should be cited (Jones and Smith, 1996). Where more than two authors are involved, the citation should be written as (Jones et al., 1996). When citing several papers by the same authors published in the same year, a, b, c, etc., should be placed after the year of publication. Each citation in the reference list should include the names of all authors, the year of publication, complete title, publisher, publication, volume number, issue number in brackets and inclusive page numbers. e.g.
Barnes, AC (1964). The Envirnomental Educator.. Leonard Hill, London, 456 pp.
De Beer, AG (1976). An new innovation in learning processes. Southern African Journal of Environmental Education. 20 (3): 111-112
Abbreviations for periodicals should be as quoted in the World List of Scientific Periodicals. References not cited in the text should not appear in the list of references and vice versa.
Unpublished data and verbal communications should not appear in the list of references, but should appear in brackets in the text, e.g. (Boetie, personal communication, 20/5/2006). Similarly, website references should appear in brackets in the text only and not in the reference list, with date of access.
Photographs and Images: Submit in .jpg format.
Tables: Headings inserted above the Table.
Figures: Headings inserted below the Figure.
Numbering: In the text all numbers below 10 should be written in full, and numbers greater than nine in digits. Paragraphs in the text should not be numbered.
Units: The SI system of units must be used.
The WEEC 2007 Programme Committee reserves the right to reject any paper, poster or workshop.
Papers will be refereed before publication in the Congress Proceedings.
Papers read at the Congress will not necessarily be published in the Proceedings.
GUIDELINES FOR POSTER PRESENTATIONS
Posters are encouraged by WEEC 2007 as an effective means of presenting information. Space will be available to display all posters for the duration of the congress. Poster summaries will be published in the Proceedings. Two sessions for poster presentation will be included in the Congress Programme
Abstracts are to be submitted by 30 November 2006 on the Abstract submission template and may contain no more than 100 words. The full 1200-word summary of the poster is to be submitted by 30 March 2007. The words “POSTER SUMMARY” must be inserted above the title. The poster summary may include one table or figure/photo but then with a maximum word count of 900.
Space 1m high and 1.2m wide will be available for each poster.
In addition to good scientific content, three basic criteria are required for an effective display: it must be attractive, well organised and self-explanatory. Authors are free to use their creativity to produce attractive posters.
The title and author’s name should be displayed at the top of the poster in a single row with letters 9-10 cm high. A small photograph of the author can be included to assist the audience in contacting the author.
The different written sections should preferably be no more than 10 lines each. They should use bold lettering 1 – 1.5 cm high, so as to be easily readable from a distance of 2m. Use of capital letters only is discouraged. The flow pattern should be indicated clearly by arrows or numbers.
Each figure, photograph or table should have a clear caption and be at least 20 by 28 cm. Avoid overloading figures and tables with information and use colour to make them clearer.
Authors will be expected to set up their own posters at the start of the congress. If they cannot be present at the congress they may designate someone to act on their behalf.
The programme will include time for two special poster sessions during which authors or their representatives are expected to be in attendance at their poster and to briefly present their poster to the gathered audience.
Commercial or other forms of promotion (e.g. organisational promotion) is not permitted (exhibition stands are available for this). Poster contents must be of an academic / educational nature.
GUIDELINES FOR WORKSHOP PRESENTATIONS
There will be a limited number of workshop presentations at WEEC 2007. These are particularly suited for generating feedback on ‘works in progress’ (e.g. gathering feedback on materials being produced or on key strategies etc.). Workshop summaries will be published in the Proceedings. As there are limited workshop opportunities, presenters are encouraged to only submit abstracts for workshops if the work cannot possibly be presented in paper or poster format.
Abstracts are to be submitted by 30 November 2006 on the Abstract submission template and may contain no more than 100 words. The full 1200-word summary of the workshop is to be submitted by 30 March 2007. The words “WORKSHOP SUMMARY” must be inserted above the title. The workshop summary may include one table or figure/photo but then with a maximum word count of 900.
Workshops are interactive sessions, which encourage participation of the audience. They are not poster or paper presentations. Presenters must have a clear strategy as to how the audience will participate in their workshop.
The purpose of the workshop must be clearly stated.
Workshops can be of a one our duration or a two hour duration (i.e. they are relatively short workshops) so should be carefully focussed and clear.
Workshop venues can take up to 50 delegates. The Congress Organisers will inform workshop presenter of the maximum number of delegates closer to the time. Other venue details will also be provided.